Internal - Billing Specialist

Hiring: Part-Time Billing Specialist - Remote - $2.4-3.6k/yr

WeAssist: (Not your average Recruiting Firm…)

Started by Reef Colman just four years ago, is not your typical staffing agency... 

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 80 people. We help US businesses find skilled remote workers and connect these workers with good employers. 

What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!

Company Culture and Core Values:

At our company, we are committed to creating an environment that fosters trust and respect. This focus is rooted in a set of core values which include:

• ✅ Integrity: Do the Right Thing, Always
• ✅ Transparency: Clear and Honest, Every Step
• ✅ Open Communication: Speak Up, Listen Up
• ✅ Value Time: Your Time Matters, Let's Treat It That Way!

We believe that these core values are the foundation of our success and the driving force behind everything we do.

Why are we hiring?

We are on the lookout for a dynamic Billing Specialist to join our team! Your main mission? OWN THE BILLING ROLE. We need someone who can take charge, lead with confidence, and proactively streamline our billing processes. If you're ready to be the backbone of our financial operations and thrive in a fast-paced environment, we want you on our team. Let's make billing fun and flawless together!

What's in it for you?

Joining us means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• Stability: We're here for the long haul!
• Career Stepping Stone: Take your career to new heights with endless learning opportunities and impactful work!
• Generous Compensation: Paid well with room for more!
• ⏰ Flexible Hours: Start at 2 hours part-time with the potential to grow into 4 hours as the role expands!

This opportunity is ideal for someone who is eager to grow, passionate about their work, and ready to make a difference.

Responsibilities of the Billing Specialist:

Your responsibilities include:

Billing Management:

• Manage billing operations efficiently
• Send invoices and account updates to clients via text, email, and outbound calls
• Issue receipts for received payments (automated in Stripe)
• Utilize bank account viewing access.
• Communicate effectively with clients regarding billing matters.
• Establish standard operating procedures for billing processes (e.g Late Payments Process)
• Provide regular, accurate reports of billing data (nice to have)

Collections and Payments:

• Stay on top of collecting late payments from clients

• Develop and implement SOPs for collecting late payments
• Receive, sort, and track incoming payments (Stripe/Quickbooks)
• Validate debit accounts to ensure payment credibility 
• Keep the team updated with past-due accounts using ClickUp

Record Keeping and Data Security:

• • Keep accurate records of client accounts and outstanding balances (Stripe/Quickbooks/ACH)
  • Update the spreadsheet for the accounts receivable with new accounts or missed payments
  • Handle client data and payment information securely

Other Tasks: 

• Perform other related duties as assigned.

Perks:

• 13th Month Bonus (Wild right?! )
• Permanent work-from-home / remote set-up
• Great starting salary
• Growth opportunity
• Holidays off!
• Prizes and bonuses

Specifics:

Time 

• 2 hours, PST time zone, 
• This is a remote position so you can have the freedom to work from anywhere

Miscellaneous

• Attire - business casual when in meetings
• Professional setup (Pains me I actually need to write this down… )
• Clean background
• Good camera
• Good microphone 
• Strong wifi

Tech Stack

• Stripe
• Quickbooks
• GSuite
• MS Excel
• ClickUp (nice to have)

Compensation

• $2.4-3.6k/yr