Job Details

Administrative Coordinator (PM)

Sobencc

Job Description

Why Soben?

We’re an award-winning construction consultancy with huge ambitions to put ourselves firmly on the map. We’ve come a long way since operations commenced in 2011 but now is the time to step on the gas and realize our true potential.

It is a hugely exciting time to join our business and we have some amazing times ahead of us. We’re targeting to have 1000 people globally by 2030 to support our expansion plans in current locations as well as additional territories.

If you want to play an integral part in achieving our ambitious plans for growth and delivering an exceptional consultancy service for our clients in the LATAM & NA region, whilst progressing your own career in a supportive and dynamic environment, we want to hear from you!

Description:
We are looking for an Administrative Coordinator for the daily tasks of project management, from the needs assessment stage, through layout design, bidding, and follow-up of the construction stage with landlords, investors, and the client’s own contractors.

Key Responsibilities

Conducts technical meetings with the construction company's teams, consultants, and Client teams, where the progress of works, technical design adjustments, etc. are updated
Organize the process of scope with internal and external stakeholders
Assist in the client’s internal purchasing department for the bidding process and contributes knowledge to the selection of suppliers and contractors
Close liaison with Client’s maintenance, health and safety, operations, and human resources departments
Organizes the materialization of project changes or adjustments at the Client’s request. As well as the management of documentation, budgets, and time coordination to avoid affecting the work schedule. Analyze substitutions of materials and/or constructive forms that the works may require and recommend their acceptance or rejection
Responds to queries and clarifications requested by Clients, contractors, and suppliers; about the execution of the works and/or technical specifications of the project
Identifies and communicates immediately to the Client, any deviations from deadlines, proposes recovery measures, and supervises compliance with the latter
Coordinates pre-and final inspections for the delivery of assigned works
Additional duties as assigned

Preferred Qualifications/ Relevant Experience

Previous experience in project coordination or administrative roles within the construction industry is required.
Familiarity with construction contracts, specifications, and project documentation
Able to form and build good client relationships and work well in a team setting
Ability to fulfill assigned commitments in a timely manner within established budgets while achieving quality results that prioritize and resolve conflict when necessary
Team player with the ability to clearly communicate verbally and in writing
Organized and detail-oriented